The payroll reports on the Reports page turn your payrolls into the views you need for review, accounting and management. This guide explains what each one shows and when to use it. For how to search, filter, pin and schedule reports, see The Reports page.
These reports show peso amounts, so they are for Owner / Management, payroll officers, Finance and payroll approvers.
Payroll register
Every payroll in the dates you choose, with each employee's gross pay, deductions and net pay. It covers approved payrolls only, unless you choose Draft (not approved yet) under Status; you can also pick Approved, Released for payment or Paid out. Figures of draft payrolls can still change, and the report says so.
Monthly payroll summary
Both cut-offs of a month in one view per employee, with subtotals by department and branch. Tick Show each cut-off and the month side by side to see the cut-offs as separate columns.
Payroll comparison
Paid plans Months, cut-offs or weeks side by side. Choose the Columns, then the Rows: Per employee, Per department, Per branch or Per pay component. Tick Show the change from the previous period to see each change with an arrow.
Journal entry
The approved payrolls paid within the dates, combined into one journal entry dated the last day. Paid plans Under Split expenses by, you can split expenses by cost center, department or branch. A badge says Balanced or Not balanced; files are given only when it balances. Payrolls included lists each payroll and whether it was Sent to the books.
Downloading the entry marks every payroll in it as sent to the books, so it can no longer be unlocked. See Payout and the journal entry.
Labor cost
What each employee, department and branch cost: gross pay, the employer's SSS, PhilHealth and Pag-IBIG shares, a 13th month accrual (the 13th month basis divided by twelve) and the total. Tick Compare with the previous period to see the change.
Payroll audit
Use it before approving. Under Payroll, choose the payroll to check. It lists what must be fixed, what to check and what is for information: net pay changes beyond your company's limit, rate changes, new hires and separations, zero or negative pay, pay below the minimum wage, and missing numbers or bank accounts. The limit for net pay changes is the owner's setting Review net pay changes of more than (%) in Company setup → Payroll settings. The payroll page shows the audit's count before approval, with Open the audit.
Bank payout
A payroll's net pay by bank, with account names and only the last four digits of each account. Download Excel (last four digits) gives you the list. The payout files with full numbers come once the payroll is approved and released (see Payout and the journal entry).
De minimis and benefits ceiling
Year to date, each employee's de minimis benefits against their limits, and the 13th month pay and other benefits against the yearly tax-free ceiling of ₱90,000. Choose Over or close only to see who needs attention, and set how close counts under Close means within. Amounts above a limit were already taxed in the payroll; the report only shows them.
Holiday and premium pay
What approved payslips paid for work on holidays and rest days, overtime, night differential and unworked holidays, with each line's hours, rate and multiplier.
Loans and deductions
Company loans, SSS and Pag-IBIG loans and other deductions from approved payslips: how much was deducted in the dates and the balance left.
Year ledger
Paid plans Per employee and month: pay, contributions and tax withheld, with what was remitted.
Good to know
- The government reports and BIR forms (contributions, 1601-C, 2316, 1604-C and the alphalist) have their own guides under Government remittances and BIR forms, starting with The filing calendar.
- The 13th month report card opens the 13th month pay page. See 13th month pay.